City of Douglas

Unapproved Minutes...

City Council Meeting Minutes

May 13, 2019

The regular meeting of the Douglas City Council was held on Monday, May 13, 2019, at 5:30 p.m. in the Council Chambers of City Hall at 101 N. 4th Street, Douglas, Wyoming. CALL TO ORDER/PLEDGE OF ALLEGIANCE/ROLL CALL: Mayor Kemper called the meeting to order and led the assembly in the Pledge of Allegiance. Upon roll call the following were present: Mayor: Rene’ Kemper; Council Members: John Bartling; Monty Gilbreath; Kim Pexton. Others Present: City Administrator, Jonathan Teichert; City Clerk, Karen Rimmer; City Treasurer, Mary Nicol; Chief of Police, Ron Casalenda; Public Works Director, John Harbarger; Community Dev. Director, Clara Chaffin; IT Director, Gary Schwarz. Disclosures by City Councilmembers: Mayor Kemper asked for disclosures of any conflicts of interest for Council members; there were none. Consent Agenda: Councilmember Bartling moved to approve the Consent Agenda as presented: Item 2.I. Corrections, Additions, and Approval of Agenda for May 13, 2019; Item 2.II. Consideration of Resolutions and Ordinance by Title Only; Item 2.III. Warrant Register, April FY2020; Item 2.IV. Minutes, Regular City Council Meeting, April 22, 2019; Item 2.V. Minutes, City Council Work Session, April 22, 2019; Item 2.VI. Corrected Minutes, Regular City Council Meeting, May 26, 2015. Councilmember Gilbreath seconded; no discussion and motion approved 4-0. Proclamations/Special Recognitions: Item 3.I. Douglas Historic Preservation Commission, Presentation of Preservation Month Award and Council Update: Heidi McCullough, Historic Preservation Commission President, approached Council and provided an update of the Commission’s completed projects and activities; current projects, including working towards creating a South Douglas Historic District; and other events and collaborative activities such the annual Cemetery Tour; Sir Barton Centennial celebration; grand re-opening of Camp Douglas; and historic downtown tours with Douglas 3rd graders. The Commission nominated the College Inn for the Alliance for Historic Wyoming award, and the College Inn will be spotlighted on Friday, May 17, 2019. Ms. McCullough then presented the 2019 Preservation Award in honor of Preservation Month to lifelong Douglas resident, Ms. Betty Alberts, for her extensive work preserving the history of the people of Douglas. Ms. Albert’s work archiving obituaries via the “Find a Grave” website and assistance with many other history-preserving endeavors has spanned many years and has greatly impacted our community in a positive way. Item 3.II. Proclamation, Kids to Parks Day 2019:  Councilmember Gilbreath read the proclamation declaring Saturday, May 18, 2019 as “Kids to Parks Day” and urging citizens to take the children in their lives to a state or national park. Item 3.III. Proclamation, Peace Officers Memorial Day and Police Week: Councilmember Bartling read the proclamation declaring Friday, May 15, 2019, as Peace Officer’s Memorial Day, and further proclaiming the week of May 12 – 18, 2019 as National Police Week, and urging citizens to support peace officers locally and nationally. Presentations to Council/Public Hearings: Item 4.I. I. Public Hearing, Ordinance 999, Amending Title 15 of Douglas Municipal Code by Adopting the 2018 Editions of the International Building Code, the International Fuel Gas Code, the International Mechanical Code, the International Plumbing Code, the International Residential Code, the International Existing Building Code, the International Fire Code, as Published by the International Code Council; the 2017 Edition of the National Electrical Code, as Published by the National Fire Protection Association; and Providing for Certain Amendments Thereof. First Reading: Mayor Kemper opened the public hearing; Director Chaffin provided an overview of this ordinance and explained the process of review and drafting of the ordinance including monitoring other Wyoming communities’ exceptions and modifications. She further explained that per the Douglas Master Plan, the adopted Douglas Strategic Plan, and Wyoming State Statute, the City is required to adopt a building code. No comments have received from any contractors or citizens, and she answered questions from Council; this ordinance will not significantly change procedures and requirements now in place. There were no further comments from Council and no comments in favor or opposition of the ordinance. Mayor Kemper closed the public hearing. Councilmember Gilbreath moved to approve Ordinance 999 as presented on first reading; seconded by Councilmember Bartling; no discussion and motion approved 4-0. Item 4.II. Public Hearing, Ordinance 1000, Creating Sections 16.6.18 and 16.6.31 and Amending Sections 16.3.2.6(A)(ii), 16.3.3.6(A)(ii), 16.3.4.6(A)(ii), 16.3.5.6(A)(ii), 16.3.6.6(A)(ii), 16.3.7.6(A)(ii), 16.3.9.8(A)(ii), 16.3.14.6(A)(ii), 16.3.15.5(A)(ii), 16.3.17.4(F)(ii), 16.3.17.5(H)(ii), 16.3.20.2.8(A)(ii), 16.3.20.2.8(B)(ii), 16.3.13.5(A)(ii), 16.3.16.5(A), 16.3.20.1.7(D), 16.4.6.5(L)(ii), 16.4.2.1, Table 16.4-2, 16.4.7, 16.5.4.2, 16.5.5.3(G)(iii), 16.5.8.3(F), 16.5.9.3(I)(i), Table 16.5.9-1, 16.6.15.3(A), 16.6.15.8, 16.6.23.3(vi), 16.6.9.1 of the Douglas Municipal Code – Unified Land Development Code, First Reading: Mayor Kemper opened the public hearing; Director Chaffin provided the staff report, including an overview of specific additions and changes which center around BBQ/fire pits; use of sidewalks; notification boundaries; the keeping of fowl; and corrections of language and tables. She explained that this is the third amendment to the ULDC since its adoption in 2015. There were no comments from the applicant and no additional comments in favor or opposition of the ordinance. Mayor Kemper closed the public hearing. Councilmember Bartling moved to approve Ordinance 1000 as presented on first reading; seconded by Councilmember Pexton; no discussion and motion approved 4-0. Public Comments: Aundy Luckenbihl, Douglas Youth Hockey (DYH) Board President, approached Council and provided a packet of information regarding economic impact of hockey tournaments in Douglas and other information. She stated she is requesting $250,00 from the City of Douglas for construction costs of a new ice rink, a request DYH also made to the County, which the County will provide if he City agrees to match the funding they provide to Douglas Youth Hockey. She provided information regarding a team of volunteers to complete certain components of this project such as dirt work, septic system, etc. Ms. Luckenbihl explained the benefits that would result from their own ice rink, both to their organization and to the community. She answered Council questions regarding setup at their current location; indoor and outdoor rinks; ice rental by other communities; and the amount of their building fund, which is approximately $112,000. Council stated they will discuss this request. Charles Randolph, retired BNSF train dispatcher, approached Council to speak in favor of Resolution 1999. He provided Council with a detailed overview of how railroad dispatching operations occur and why having no people or even one person operating a train could be dangerous; this area is considered “dark territory”. Mr. Randolph explained the idea of a “Master Conductor” to check trains versus manned trains. He also provided a list of the types of trains that come through this area and the hazardous materials that are carried on those trains (e.g. molten sulfur). He further explained that they have no way of knowing what is on a container train. Mr. Randolph answered questions from Council, including how trains are getting longer and heavier; all concur that this movement by BNSF to operate unmanned freight trains is very concerning. Mayor and Council thanked all speakers for their comments. Council Appointments: Item 6.I. Voting Delegate and Alternate Voting Delegate, Wyoming Association of Municipalities (WAM) Summer Conference, Sheridan, Wyoming, June 12 -14, 2019: Councilmember Gilbreath moved to appoint Mayor Rene’ Kemper as the voting delegate for the 2019 WAM Conference; seconded by Councilmember Bartling; no discussion and motion approved 4-0. Councilmember Gilbreath moved to appoint Councilmember Hertz as the alternate voting delegate for the 2019 WAM Conference; seconded by Councilmember Pexton; no discussion and motion approved 4-0. Council Items: Item 7.I. Resolution 1999, Supporting Legislation Pertaining to Safety Requirements for Freight Train Operations Throughout the State of Wyoming: Councilmember Bartling moved to approve Resolution 1999 as presented; Councilmember Pexton seconded; no discussion and motion approved 4-0. Item 7.II. Memorandum of Understanding Between the Board of Commissioners of the County of Converse, Wyoming, the City of Douglas, Wyoming, The Town of Glenrock, Wyoming, The Board of Commissioners of the County of Natrona, Wyoming; The City of Casper, Wyoming, the Town of Evansville, Wyoming, the Town of Bar Nunn Wyoming the Town of Mills, Wyoming, for Impact Assistance Funds: Councilmember Pexton moved to approve the Memorandum of Understanding for Impact Assistance Funds as presented; seconded by Councilmember Bartling; no discussion and motion approve 4-0. Item 7.III. Cooperative Agreement for State Project ARSCT B152A01 Between the Wyoming Department of Transportation and the City of Douglas for Sewer Line Replacement at Brownfield Road and Robin Lane: Councilmember Gilbreath moved to approve the cooperative agreement between the City and WYDOT for this sewer line replacement project as presented; seconded by Councilmember Pexton; no discussion and motion approved 4-0. Item 7.IV. Agreement Between the City of Douglas and The Enterprise, Grant Funding for Operation of a Building Façade Beautification Program: Councilmember Bartling moved to approve the agreement between the City and The Enterprise as presented and further authorize the City Administrator to sign all associated documentation; Councilmember Gilbreath seconded. Council members stated support of this program and provided an overview of the program for the record. No further discussion and motion approved 4-0. Item 7.V. Reconsider Motion for Bid Recommendation and Approve Bid for New Specified Tee Mower: Councilmember Bartling moved to reconsider the motion made at the April 22, 2019 Council meeting approving a bid recommendation for a new tee mower; seconded by Councilmember Pexton; no discussion and motion approved 4-0. Councilmember Gilbreath moved to accept the bid from Midland Equipment in the amount of $36,784.00 as recommended and further moved to authorize the City Administrator to approve all associated documentation; seconded by Councilmember Bartling; no discussion and motion approved 4-0. Department Reports: Item 8.I. Administrative Services Dept./City Treasurer: Mary Nicol, Administrative Services Director, provided Council with an overview of tasks her department is currently working on including the FY2020 budget; FY2019 budget year-end and budget amendments; new employees (seasonal positions and filling vacancies); sewer averages; additional payables and grant administration due to construction season gearing up; and dealing with a billing printout error. Item 8.II. City Clerk: Karen Rimmer, City Clerk, provided an update on upcoming items in progress including a liquor ordinance coming forth at the next Council meeting; signing the City up with Serve Wyoming and creating a volunteer needs profile; and an overview of upcoming events for the next few months based upon special event permits received. Item 8.III. Community Development Department: Clara Chaffin, Community Development Director, provided an update on her department’s activities and explained that the completion of Ordinances 999 and 1000 will free up some of their time. Brownfield Grant activities are now ramping up, and her department has been reaching out to property owners who may want to become involved. She provided an overview of ongoing building projects; number of licensed contractors and building permits; public outreach campaigns regarding use of licensed contractors and upcoming noxious weed season; upcoming FEMA meetings and data review; and an update on the City Hall Remodel project for which a final site plan has been completed and the City is awaiting cost estimates. Item 8.IV. Police Department: Ron Casalenda, Chief of Police, updated Council on his department including additional newly-hired staff and the progress of other recent hires; the resignation of another officer; the status of the two new patrol cars, which are being outfitted now; completed officer trainings; and updates on audible crossing signals project, which WYDOT has begun to install. Item 8.V. Public Works Department: John Harbarger, Public Works Director, provided an update on his departments major projects, including the Little Boxelder Spring Transmission Line Project, which is breaking ground on May 20, 2019; Douglas Park Cemetery Expansion Project, which is anticipated for completion mid-July; the Municipal Water Park open date of May 31, 2019 and a new feature at the pool; and a sewer line replacement project between N. 5th and N. 6th Streets, which should be completed in October. He answered Council questions about the upcoming Dog Park; a Committee was formed to help design the park, and the City will budget for construction of the park due its size and the limited staff available to build it. Mayor Kemper, a committee member, also stated that there are plans to do some community fundraising as well. Item 8.VI. City Administrator: Jonathan Teichert, City Administrator, stated that he recently testified before the Joint Corporations Committee regarding elections, surface water drainage, and municipal participation in the state health program; he provided an overview of additional topics being reviewed by this Legislative Committee that he will keep abreast of. Other items he is currently working through include review of the draft Housing Study; upcoming FY2020 Budget Work Session(s); and the approaching Contested Case Hearing before the Industrial Siting Council. Mayor Kemper thanked everyone for the updates. Council Information: Item 9.I. Minutes, Converse County Tourism Board Regular Meeting, April 18, 2019; Item 9.II. Minutes, Douglas Historic Preservation Commission, April 17, 2019: Mayor Kemper stated that both of these boards are very busy and doing a lot of good work; no further discussion and no action taken. Adjourn: Councilmember Bartling moved to adjourn the regular Council meeting; Councilmember Gilbreath seconded; no discussion and motion approved 4-0. Regular meeting adjourned at 6:42 p.m.

ATTEST:

/s/ Karen Rimmer, City Clerk     /s/ Rene’ Kemper, Mayor

Publish: May 22, 2019    3252

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